Knights of Columbus - Dayton District at 267 Bainbridge Street, Dayton Ohio, OH 45402-2208 US - Minutes from March 2008 Meeting
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Minutes from March 2008 Meeting |
Knights of Chapter Minutes Meeting called to order at 8:03 pm. Prayer and pledge led by Chapter President Doug Sabo. Previous minutes from February were distributed by email on February 20, 2008. Minutes approved by voice vote as written. Chapter President’s Report Honor Flight sent photograph and thank you for gift of $200.00. Photograph was passed around to be viewed. Chaplain’s Report No Report. Treasurer’s Report $ 5164.24 in checking account Net increase: $92.78 for fraternal year Income: $ 1922.78 Expenses: $1830 Councils paying dues: 500, 7981, 3730, 10215, 3754, 3698, 12912, 3724, 1610, 4587, 14400. 5129 paid $30.00 at meeting. Report approved by voice vote. Committee Reports Football Awards Banquet – Jim Deime No Report. Serra Club / K of C Youth Ministry Awards – Henry Borchers - Certificates given to Council who paid. - Program is at Immaculate Conception Church, April 20, 2007 at 2:30 pm - Please get contributions in. Paul Gruhler Award – Paul Dunigan Only one bid to host dinner – Council 3724 Fairborn Council. (Joint effort between Submit nominations by April 16 – no later. Dinner is Sunday May 4th: 5:30 PM Social, 6 to 7 PM Dinner, 7 PM Award. Bar open all night. Cost $8.00 per person. COD Bar. Council 500 has nominee but no paperwork. Rosary Rally – Bob O’Connor No Report. VA Chairman’s Report – Patrick Ewing December – decorated Alzheimer’s unit. April 19 is games day at Alzheimers. Ed Kemp of 14400 wants to bring fellows to play games. Check from State for $500.00. Shrine / KofC Golf Stagg – Bob Babal Thanks to Secretary for Shrine/KC for sending out to Grand Knights. Bob is looking for someone to replace him, saving it is time for new blood for putting on the Golf Tournament. Cheapest Tourney around… comes close to filling up. KofC Columbian Classic – Jim Deime No Report. State Ceremonials Director – LaVern Fortkamp No Report. District Deputy Coordinator- Steve Mangan Stressed the importance of getting reports in. Unfinished Business None. New Business Vincent Fugate, Delegate of 4587, requested Chapter assistance for National Federation of the Blind – March for Independence Imagination Fund. Motion made to donate $250. Motion amended to $500. Passed by voice vote. Pat Ewing: Discussed changes of Constitution and By-Laws. Initial discussed stopped to wait for written copies. Discussion at April meeting. AMENDMENTS ARE ATTACHED District Deputies Reports DD#4 - No District Deputy. DD#5 - No report. DD#6 - No report. DD#7 - No report. DD#8 Ed Ponder reports that work is underway for new council at St. Francis of Council Reports 500 Diners on April 11 and 25th. April 19 – K of C Garage Sale 1610 John Paul II April 12 Knight at the Races - Tickets $25 – Buffet Dinners. 125 tickets sold. Money goes to seminarian May 17 – April 26 – Rib Night $15 Starting a Columbian Paul Ault 937-266-7406 Ault9926@yahoo.com 1801 Fr. Schumacher No report. 3698 Eaton No report. 3724 Bingo every Wednesday and Friday 5 to 9:30 – all welcome 3730 Fr. William O’Conner Pat Ewing reports that there will be a family dinner on April 19. Roast Beef $6/$2 children. Dinner is after 5 pm Mass. 3754 April 4 – Monthly Friday Night Dinner. Sausage, Sauerkraut, Potato, $6 adult/$3 child/$18 Family Lenten dinners are completed – successful. In excess of 260 people at last dinner. Last Sunday – Family Easter Party 20-25 kids present. 3873 Fr. William Howard No report. 4022 Maria Joseph Had Easter Egg Hunt March 29 – Thank God It’s Friday party. 4424 Our Lady of Peace Upcoming Events 23 March – Corporate Communion at 28 March - Fish Fry at 4424 Hall in Huber Hgts 30 March – Corporate Communion at Our Lady of the Rosary 11 April – Fish Fry at 4424 Hall 25 April – Spaghetti Dinner at 4424 Hall May participate in Channel 14/16 Phone auction in early April. Fine tuning projects to work with Cub Scouts and Boy Scout Pack and Troop 169 in Website for Council 4424 http://home.woh.rr.com/kofc4424 4587 50th Anniversary Dinner and Awards Banquet coming up on April 12. New First Degree Team created. Charity Ticket Sales ongoing. 5129 1st Degree on March 30th at May 10 – Awards Banquet. Getting new video camera for parish – mass for Shut ins. Lenten Fish Fries – Delivered 75 free meals to Springmeade retirement home. $350 went for Pennies for Heaven from 50/50 6144 A.J. Shulte No report. 7981 April – Estate Planning Night on April 9 at April 25th – Ladies Appreciation Night 10215 May 1st Golf League – April 4 – Fish Fry at Special Olympics at Beaver Vu Easter Egg Hunt on Saturday from 1 to 3. 1st Degree on April 24th. April 26th – Special Olympics Track and Field at Welcome Stadium 12912 Fr. Aufderheide No report. 13874 No report. 14400 Charles E. Menthrup No report. Assembly Reports Fr. Kulhman – (Paul Dunigan) Exemplification is coming up on March 30. Pat Iaccovone is Class Honoree (living) Msgr. Buckley – No Report Msgr. McNary – No Report. No Report. Bishop Ford –. (Bill Wirtz) March 22 – practice for file leaders at Cardinal Joseph Bernadin – No Report. Archbishop Alter - No Report Insurance Agent’s Report – Mike Sisco No Report State Personnel Reports State Convention is upcoming in May. Pennies for Heaven No report. Good of the Order Tom Kohl – pneumonia and is in hospital. Wife of member with carotid artery problems Jim Day – first grandchild only 1 lb, 2 oz. Bill Gazzerro – Pray for PGK Oscar Rinas in ICU, Lucille Karhoff –incurable cancer.(Mother of a member), Dr. John Peterangelo - cancer(son of a PGK), Jeff Weideman – grandson of dear friends has cancer – 3 months old. Raffle Tickets $20- _Paul Dunigan $10- _Pat 50/50 Tickets Amount: $41/$20 Winner:#628924 Bill Wirtz Closing Prayer Meeting was closed with prayer and adjourned at 9:20 PM Greater Constitution and By – Laws The Constitution and By-Laws governing the Greater Were adopted at the special session of the Greater 1965; revised in July 1969, August 1973, August 1975, October 1979, August 1987, and June 1990. 2008 Proposed changes are in red All sections will be renumbered in the final draft. Article I Section I. The State Deputy, in accordance with the Supreme Council Chapter rules and laws of the Knights of Columbus, and through the power invested in him by virtue of his office has designated that a Chapter be organized in the Greater Dayton Area and the Councils now located in such area hereby organize accordingly and this organization henceforth shall be known as the Greater Dayton Chapter of the Knights of Columbus. The Greater Dayton area is defined as all cities, communities and townships within Section II. The primary purpose of the Chapter shall be to promote the well being of the Order within the Greater Dayton Chapter Area. The Chapter shall strive to bring closer all member Councils for the intention of planning unified or common action and to manage such combined programs as far as practical for the benefit of all member Councils. As a minimum, the Chapter shall conduct for the good of the Order, one major Chapter – wide activity each year. Chapter activities shall not be in competition with State or member Council sponsored activities. Section III. The Officers and regulator voting representatives of the Greater Dayton Chapter are hereby vested with full power and authority to make, alter and repeal all laws, rules and regulations for the government, management, discipline and control of the said organization. Provided, however, that said powers shall not conflict with the Constitution and Laws of the Supreme, State, or Local Councils of the Knights of Columbus. Section IV. The Greater Dayton Chapter shall meet in the month of July on the day determined and announced by the President at which time the annual election of officers will be conducted. Other meetings will be at such times as the President may call or upon demand of the majority of the voting representatives. The election meeting shall be announced to the membership at least one week in advance. Article II REPRESENTATION Section III. New Councils and non member Councils within the Greater Dayton Chapter Area shall be invited to join the Chapter within the first three months of each fraternal year. They may request such an invitation at any time during the year. They shall be added to the Chapter Membership after: Section IV. Any Council outside the Greater Article III OFFICERS Section I. Chapter Officers shall consist of a President, Vice President, Secretary and Treasurer who shall serve a term of one year: from Aug. 1 through July 31 of the following year and until their successors are elected and qualified. No officer shall serve more than two successive terms in any one office. Section II. Election of Chapter Officers shall take place following the presentation of slates of candidates by an election committee and nominations from the floor at the first Chapter meeting following the election of council representatives (July meeting). Section III. No vacancies shall be filled at a meeting unless due notice that such a vote will be taken is first given to the representatives by mail. Section IV. The President shall annually select a Priest to be Chaplain, subject to the Ordinary of the Diocese. Section V. The President shall annually appoint a Warden. Article IV DUTIES OF OFFICERS Section Section II. DUTIES OF THE VICE PRESIDENT: The Vice President shall preside and perform all the duties of the President in his absence and shall perform such other duties as may be delegated to him by the Chapter. Section III. DUTIES OF THE SECRETARY: The Secretary shall keep a record of the doings of the Chapter. He shall keep publish and distribute (or read) the minutes of regular and special meetings and special reports of the Chapter. He shall notify all members of special meetings and all committee members when called upon by the President. He shall draw all orders (vouchers) on the Treasurer for the disbursement of all monies. He shall sign the annual report of the Chapter activities and finances to be filed by 1 August of each year. Section IV. DUTIES OF THE TREASURER: The treasurer shall be the chief financial officer of the Chapter and keep all books and records of financial accounts. He shall collect and receive all funds due the Greater Dayton Chapter and shall provide adequate banking arrangements for safe keeping of the funds. He shall keep an account of indebtedness to any organization or persons and perform the billing function for the Chapter. Payment of all orders / bills shall be by check signed by him and countersigned by the President. However, all banking accounts will be arranged so that any two officers from among the President, Vice President, or the Treasurer may sign the checks. The Treasurer shall also perform such other duties as are delegated to him by the Chapter and shall sign the report of the activities and finances to be filed by August 1 of each year. Section V. DUTIES OF THE WARDEN The Warden shall be appointed to verify that all present at an official Chapter meeting are in possession of the appropriate credentials to participate in the meeting, to ascertain that the quorum is present, and to determine the official representative count to be used when voting procedures require it. The Warden shall be present at each Chapter meeting. The Warden shall perform the duties of the Warden as prescribed in Section 143 of the Laws of the Order. Article V FUNDS Section I. The funds of the Greater Dayton Chapter, Knights of Columbus, shall be deposited in a general account in the name of the Greater Dayton Chapter of the Knights of Columbus. Section II. No money in excess of $500.00 shall be paid or transferred from the Treasury of this Chapter except such funds as the Chapter is called upon to regularly pay for its current expenses and as provided by the laws of the Order and as further stated in Article V, section 4< unless by a two thirds vote of the representatives present and voting at the regular Chapter business meeting at which notice in writing of a resolution to pay or transfer such money and the purpose and amount to be paid or transferred shall have been given and read at the preceding meeting. Section III. When expenses have been approved by the enactment of a budget by the Chapter Representatives, they shall be paid at the appropriate time. Section IV. The Greater Dayton Chapter may establish a separate fund for any activity or program within the realm of the Greater Dayton Chapter purpose (Art. 1, Sec. 2) Separate funds shall be deposited in a special account and entrusted for management to an ad hoc committee consisting of at least three third Degree members and to include not less than one Chapter representative. Transfer of separate funds shall be made only upon the recommendation of the ad hoc committee and approval of the Chapter membership, except such funds as the committee may be called upon to regularly pay for its current expenses. Any net funds raised from any activity shall be irrevocably dedicated and segregated, or disbursed for charitable, educational or religious purpose within 12 months of the date they are raised. Article VI ASSESSMENTS Section I. The assessment of each Chapter representative shall be ten dollars ($10.00) per annual payable by the organization he represents. Section II. Annually the representatives of the Chapter shall vote additional funds if necessary, based upon membership of each Council as of April 30. This assessment will exclude honorary members as determined by Supreme Council. The amount of such assessment shall be determined by the Governing Body. Section III. Assessments shall be payable on September 1 of each year and any Council failing to make said payment by October 10 shall be considered delinquent and subject to action under the Constitution and Laws of the Order Article VII BUDGET Section I. A. Should the proposed budget not be accepted Article VIII COMMITTEES Section I. Committees may only be appointed by the President on an ad hoc basis. Each committee shall include at least one representative of the Chapter and shall consist of a minimum of three Third Degree members of the Order in good standing. Section II. Ad hoc committees shall be appointed by the President to conduct those Chapter activities approved by the Chapter representatives and shall include at least one major Chapter-wide activity each year. As a minimum, the following committees shall be appointed by the meeting following the election of the Chapter Officers. B. A FINANCE COMMITTEE shall be appointed to review all Chapter expenditures, make recommendations to the representatives as necessary, to maintain a stable annual budget, an perform an annual audit of the Chapter activities and finances which shall be filed with the Supreme Secretary, State Deputy, State Secretary, and Chapter Secretary by 1 August of each year. C. AN ELECTION COMMITTEE shall be appointed each year to prepare slates for each Chapter office from among the Grand Knights, District Deputies, and elected Council representatives. D. A DEGREE COMMITTEE consisting of member District Deputies shall be appointed to promote and assist in the preparation, coordination and exemplification of Degrees within the Greater Dayton Chapter, as required Article IX MEETINGS Section I. The business meeting of the Chapter shall be conducted in the Knighthood or Third Section. Section II. The Chapter shall hold a regular meeting on the third Wednesday of each month, and said meeting shall be called to order by 8:00 P.M., unless prior notice of a different date and time (and place, if appropriate) is given at least 15 days in advance to all Chapter representatives. Section III. Special meetings of the Chapter shall be at the call of the Chapter President, a majority of the officers, or on petition of five Grand Knights of member Councils directed to the Chapter President who shall, upon receipt of such petition, call a special meeting of the Chapter to be held on five days notice. Section IV. Third Degree members of the Order in good standing may attend Chapter meetings, but they shall have no voice or vote in the deliberations. However, said members may request the privilege of the floor and that request may be granted by the President. (Also see Article IX, Section I). Section V. Council alternate representatives, who attend a meeting of the Chapter when not replacing a Council representative, shall not be entitled to any privileges other than those enumerated in Article IX, Section IV above. Section VI. A quorum shall consist of eleven representatives/delegates representing six Councils of the Chapter. Section VII. Voting by proxy shall not be permitted Section VIII. Except where otherwise provided in the Constitution and By-Laws the proceedings of the Chapter meetings, and its committees, shall be governed by Robert’s Rules of Order (revised). Proper Parliamentary rules shall be followed according to the rules and customs of deliberative bodies. Article X EX-OFFICIO MEMBERS Section I. All current State Officers, Faithful Navigators of Assemblies with Councils within the Chapter’s area, State Council Appointees; Former Supreme Directors, Past State Deputies, Past Chapter Presidents, and Past Grand Knights in good standing residing within the Chapters area shall be consider Ex-Officio members of the Greater Dayton Chapter. They shall be accorded proper honor and consideration at Chapter meetings and functions and shall have the privilege of the floor at Chapter meetings but shall not have the privilege of making motions or voting unless they have such rights by virtue of another position or status as a regular representative of the Chapter. Article XI SPECIAL COMMITTEES Article XII VOTING Section I. The privilege of voting shall belong to the Chapter representatives Section II. The presiding officer usually votes only when his vote would change the result of a vote by the members. Article XIII ORDER OF BUSINESS Section I. The order of business of all meetings of the Greater Dayton Chapter of the Knights of Columbus shall be as follows: Article XIV WITHDRAW Article XV AMENDMENT OF BY-LAWS Article XVI ADOPTION Section I. These By-Laws shall take effect upon approval of the Chapter and the Supreme Advocate. All other by-laws, rules, regulations or resolutions heretofore adopted by the Greater Dayton Chapter are hereby repealed.
Mar 22 Easter Egg Hunt at the Hall
Mar 27 126th Anniversary Founders Award Dinner
Mar 30 Mercy Sunday Council Corporate Communion
April 13 Bowling Fiasco and Pot Luck Dinner
$30- _Dennis Brown
Knights of on in February County and the following communities and their surrounding areas outside the county: Eaton, Greene,
at with their regular June business meeting along with their election of officers.
Section II. Non – voting ex officio representatives of the greater Dayton Chapter shall include: All former Supreme Directors, Past State Deputies, and Past Grand Knights of member Councils residing in the State of
The Budget shall be presented at the August meeting of the Chapter The President may present a budget to the Chapter and a copy of said proposed budget shall be sent to all representatives at least 10 days prior to the meeting at which time the necessary assessments shall be voted. And a copy of said by the September business meeting it (the proposed budget) shall be declared null and void, and the Chapter shall operate its fiscal policy according to Article V of the Constitution and Laws of the Chapter or as otherwise provided for by the rules of the order.A. A WARDEN COMMITTEE shall be appointed to verify that all present at an official Chapter meeting are in possession of the appropriate credentials to participate in the meeting, to ascertain that the quorum is present, and to determine the official representative count to be used when voting procedures require it. A member of this committee shall be present at each Chapter meeting. The Warden committee shall perform the duties of the Warden as prescribed in Section 143 of the Laws of the Order.