Web Sponsors
Single Catholics   Single Catholics
App for Churches   App for Churches
Advertise Here   Advertise Here
Catholic Books   Catholic Books
Catholic Dating   Catholic Dating
30% Off Tablets   30% Off Tablets
Work from Home   Work from Home
Catholic Gifts   Catholic Gifts
Catholic Gifts   Catholic Gifts
Single Catholics   Single Catholics
Work from Home   Work from Home
30% Off Tablets   30% Off Tablets
Catholic Books   Catholic Books
Catholic Dating   Catholic Dating
Catholic Gifts   Catholic Gifts
View all Sponsors
Sponsor this site

Search our Site
Search our Site
Search for...

Contact Us!
Contact us by using our convenient online form, or you may visit our staff directory.

Immaculate Conception School at 147 County Road 402, Loose Creek, MO 65054 US - 2009-2010 Student/ Parent Handbook

2009-2010 Student/ Parent Handbook
Date Posted: 09/03/09

Table of Contents




Educational Mission Statement and Philosophy…………………..3


Community & External Operations……………………………….4


Admission Procedures………………………………………….…9






Sustaining Fee……………………………………………………12


Student Records………………………………………………….14


Discipline & Behavioral Issues…………………………………..16


Health Services…………………………………………………..22


Dress Code……………………………………………………….24


Curriculum & Instruction………………………..……………….26


General Information………………..…………………………….31


(Amended March 2005)




To promote Catholic identity and Christian values,

Support educational excellence,

and to prepare our students to be life-long learners.



Immaculate Conception School endorses the

Declaration of the Second Vatican Council to develop in the

School community an atmosphere animated by the spirit of

liberty and charity while promoting social justice and a

strong academic program.


We address the spiritual, intellectual, physical and

social needs of our students. Catholic attitudes, values and

goals are fostered, promoting full participation in our

Church and society. Parents, students, administration,

faculty, and staff will be models and witnesses of Jesus

Christ, working together to promote the mission of our

church and school.








Immaculate Conception School and Parish have a copy of the Diocesan Handbook and is available for preview upon request.





The Role of Catholic Schools in the Church’s Education Mission           DSP 1101

Catholic schools exist primarily to participate in the educational mission of the Catholic Church. Of the educational programs available to the Catholic community Catholic schools offer the fullest and best opportunity to realize the threefold purpose of Christian education among children and young people. (To Teach as Jesus Did, 701.)


“Since a true education must strive for the integral formation of the human person, a formation which looks toward the person’s final end and, at the same time, toward the common good of societies. Children and young people are to be so reared that they can develop harmoniously their physical, moral, intellectual talents, and spiritual gifts that they acquire a more perfect sense of responsibility and correct use of freedom, and that they be educated for active participation in social life.” (Code of Canon Law, Can. 795.)



Furthermore, in regard to this education, parents have a duty to send their children to Catholic schools when able. Parents are to send their children to those schools which will provide for their Catholic education. (Code of Canon Law, Can. 798.) We recall the duty of Catholic parents to entrust their children to Catholic schools, when and where this is possible to support such schools to the extent of their ability, and to work along with them for the welfare of their children. (To Teach as Jesus Did, 701.)



Educational Authority in the Parish                                                    DSP 1305

The pastor of each parish, canonically appointed to be head of the Catholic community, has pastoral authority and concern in all facets of parish life. In educational matters, he works with the parish Catholic school board. The parish Catholic school board is an advisory board established to assist the pastor, school administrator/principal, parish council, and finance council in fostering the education mission, goals and objectives of the Catholic school. It helps formulate and recommend policy and is consultative to both the pastor and the school administrator/principal.



School Board                                                                                                    LSP 9301

Immaculate Conception School Board is a consultative policy-making body consisting of six members, the pastor, and the principal.


The basic responsibilities of the School Board are to formulate and communicate policies for the school which are compatible with diocesan policies, pursue goals of long-range planning and public relations, and review and evaluate their own meetings, policies, projects, and communication.


The board meets monthly during the school year. When necessary, additional meetings are called.



School Advisory Boards                                                                            DSR 1420

All school advisory boards are to follow the guidelines established by the Diocese of Jefferson City. (See Series 9000 for Guidelines for School Boards.)


Home and School Association                                                               LSP 9401

The Home and School Association is fundamentally an educational organization whose purpose is to advance Catholic education and the welfare of all the children attending Immaculate Conception School, to act in the promotion of parent-school activities, and to increase interest in education and civic affairs. The association should enhance the parents’ and teachers’ roles in education of the children by increasing their knowledge of education and its processes, by increasing their mutual understanding of children, and by providing an opportunity for parents and teachers to work together for the good of the children. The Home and School Association is not a policy-making group.


Home and School Associations                                                                        DSP 1430

There must be the closest cooperation between parents and the school faculty and staff. In fulfilling their task, schools are to collaborate closely with the parents/guardians. Associations and meetings of parents/guardians are to be established and held in high esteem. Each Catholic elementary school shall establish and maintain a home and school association to help parents/guardian in fulfilling their role as Christian educators and to provide educational assistance in Christian family living. (School) Associations and meetings of parents are to be set up and held in high esteem. (Code of Canon Law, Canon 796.) The home and school fulfills its purpose by supporting the school and collaborating with faculty and staff.


                                                                                                                                    DSR 1430

All home and school associations are to follow the guidelines established by the Diocese of Jefferson City. (See Series 9000 for Guidelines for Home and School Associations.)


Grievance                                                                                                                        DSP 1901

Any serious grievance that cannot be solved through an informal process using the local chain of command (teacher, principal, pastor) shall be resolved through the Administrative Recourse Procedure. Since the parish school board is an advisory board, it is not part of the process of reconciling differences, unless a pastor decides to consult some or all of the board for advice on a serious issue. The Administrative Recourse Procedure shall constitute the exclusive method for resolving such disputes after informal attempts at reconciliation have failed. The parties are bound by its determination as final and binding. The Administrative Recourse Procedure is specifically limited to “Grievances” as defined within the Administrative Recourse Procedure policy and regulation.








Administrative Recourse                                                                           DSR 1901

A.        Definition

            A “Grievance” is a formal complaint about any serious issue regarding a school or its personnel that needs a formal process of reconciliation in order for it to be resolved.

B.        Purpose

The primary purpose of this procedure is to secure, at the lowest possible administrative level, equitable solutions to problems which may from time to time arise affecting the welfare or working conditions of persons associated with the school.

C.        Basic Principles

                        1. Informal attempts using the local chain of authority (teacher, school                              administrator/principal, pastor) have failed to resolve the grievance.

                        2. Since it is important that grievances be processed as rapidly as                                              possible, the number of days indicated at each level should be considered a maximum and every effort should be made to expedite the process. The failure of a grievant to act within the time limits will act as a bar to any further appeal and an administrator’s failure to give a decision within the time limits shall permit the grievant to proceed to the next  step. (By mutual written agreement, however, the time limits may be extended.)

                        3. The grievant agrees that discussions during the procedural stages of a                                  grievance shall be kept confidential.

                        4. There is to be no retaliation against any party or participant in the                                 grievance procedure.

                        5. Meetings held pursuant to this procedure shall be conducted by mutual                                   agreement at a time and place that will afford a fair and reasonable opportunity for all persons, including witnesses to attend.

                        6. Records of formal proceedings at every Level shall be kept and made                                    available to all parties involved.

                        7. Levels One and/or Two of the Grievance Procedure may be waived                                         upon the written request of both parties and the grievance brought directly to the next level.


D.        Procedure

                        1. Informal Attempts at Resolution

                            Before differences become formal grievances, every effort shall be made to resolve local-level disputes by way of a free and open discussion between the parties involved in the grievance. Accordingly, a party may not pursue a grievance through the formal procedures outlined in this policy unless the party has first engaged in informal attempts with the local chain of authority to reconcile the    difference beginning with the person whom the grievance is against. The normal chain of authority is: (1) teacher; (2) principal; (3) pastor. The school administrator/principal or pastor may ask a third                       party to attend and assist the discussion.




                        2. Formal Grievance Procedures

                            In the event that informal attempts at resolving the dispute have been                                       unsuccessful, the formal grievance procedure outlined below shall be observed.


                            For complaints to be resolved through the Formal Grievance                                                     Procedures, the following shall apply: (i) if the complaint relates to a principal, LEVEL ONE will not apply, and the grievant will begin with LEVEL TWO; and (ii) if the complaint relates to a pastor, LEVELS ONE AND TWO will not apply, and the grievant will begin with LEVEL THREE.



            The grievant shall reduce the complaint to writing and submit it to the school   administrator/principal within fifteen (15) days following the occurrence of the event. The school administrator/principal will hold a meeting within seven (7) days following receipt of the written statement of grievance. The school administrator/principal, a grievance representative designated by the pastor and the grievant shall be present for the meeting. Within seven (7) days following the meeting, the school administrator/principal shall provide the grievant with a written decision.


            LEVEL TWO: PASTOR

            If the grievant is dissatisfied with the school administrator's/principal’s written decision, the grievant may appeal the decision in writing within five (5) days to the pastor. If the Formal Grievance Procedure begins with LEVEL TWO, the grievant shall reduce his/her complaint to writing and submit it to the pastor within fifteen (15) days following the occurrence of the event. The pastor will hold a   meeting within seven (7) days following receipt of the written statement of grievance or the appeal, as applicable. The pastor, a grievance representative designated by the pastor and the grievant shall be present for the meeting.  Within seven (7) days following the meeting, the pastor shall provide the grievant and the school administrator/principal with a written decision.



If the grievant is dissatisfied with the pastor’s written decision, the grievant may appeal the decision in writing within five (5) days to the superintendent of Catholic schools. If the Formal Grievance Procedure begins with LEVEL THREE, the grievant shall reduce his/her complaint to writing and submit it to the superintendent of Catholic schools within fifteen (15) days following the occurrence of the event. The superintendent of Catholic schools or a designated presentative of the superintendent of Catholic schools will hold a meeting on the matter within ten (10) days following receipt of the appeal. The superintendent of Catholic schools will render a decision in writing stating findings of fact and conclusions within ten (10) days of the hearing and a copy of the decision shall be delivered to the grievant, the pastor and the school administrator/principal.





            If the aggrieved person is not satisfied with the disposition of the grievance at LEVEL THREE, a written appeal may be made within five (5) days to the Diocesan School Recourse Committee (DSRC), a standing committee composed of three members appointed by the bishop. The committee will review the entire record relating to the grievance and thereafter hold a meeting which shall not be later than fifteen (15) days after receipt of the written appeal. The grievant is entitled to attend the meeting. Evidence relevant to the grievance may be offered by interested parties, and questions may be asked pertaining to the cause by committee members as well as the interested parties. The DSRC will render and communicate its recommendation to the bishop who will notify the superintendent of Catholic schools and the grievant of his ruling. The decision of the bishop will be final and binding.


Penalty Status During Administrative Recourse                                    DSP 1902                                                                                                                                                     

The penalty for a violation of a school or diocesan policy or regulation is to be enforced during the recourse procedure. However, a request can be made to the superintendent of Catholic schools to speed up the procedure. Either the person(s) registering the complaint or the person(s) to whom the complaint is registered can make this request. The request can be granted or denied.



                                                                                                                                    LSP 5102

The principal in consultation with the pastor and/or the School Board will admit students to the school according to the norms set by the Diocesan School Office.


Statement of Non-Discrimination                                                          DSP 5101

Every Catholic school in the Diocese of Jefferson City respects the dignity of each individual and, therefore, will not discriminate on the basis of race, nationality, or sex in regard to enrollment, except as permitted by law.

                                                                                                                                    LSP 5101

Immaculate Conception School does not discriminate on the ability of a family to meet the financial obligations for attending Immaculate Conception School. It is the parents’ responsibility, however, to contact the pastor or principal if there are financial difficulties.


Admission Age                                                                                                 DSR 5102

The educational laws of the State of Missouri require that each minor from seven (7) to sixteen (16) years of age shall enroll and regularly attend full-time academic instruction.


A child must be five years of age by August 1 for admission to kindergarten and six years of age by August 1 for admission to first grade. The date of birth may be certified by either a birth certificate or baptismal certificate.



                                                                                                                                    LSP 5102

Registration for admission to kindergarten or the first grade of Immaculate Conception School occurs in the third quarter of the school year. Parents or guardians are required to present a birth and/or baptismal certificate as well as immunization information at this registration.


Registration for other grades takes place through a written enrollment sheet sent home during the second semester.


New students will need to fill out an enrollment form, present a birth and/or baptismal certificate, social security number, and fill out a Release of Records form so that we can receive student records from their previous school.


Transfer students will be placed in the appropriate class by the principal as determined by the permanent record, information from the former school, and testing deemed necessary. Each transfer case will be handled individually. In some cases, students and parents will have to agree to a special behavioral and/or academic agreement.



Confidentiality                                                                                                   DSP 5260

Rather than strict confidentiality in regard to student-school employee communication (verbal and written), the Diocese of Jefferson City Catholic schools operate under a “spirit of confidentiality.” This means that outside of the sacramental confidentiality between priest and penitent, strict confidentiality cannot be promised to the student if the information disclosed by the student includes, but is not limited to, one or more of the following:

            1. Information that concerns violation of the law;

            2. Matters involving the health and safety of the student or any person;

            3. Serious moral issues;

            4. Any other matter that raises serious enough concern in the mind of the employee that he or she believes it is important to share the information with school administrator.


 The school administrator/principal, after consultation with the Catholic School Office, may chose to disclose the information to parents, legal authorities, medical personnel or other deemed necessary personnel.



Compulsory Attendance Law                                                                        DSR 5102

Regular daily attendance is very important and essential if a student is to succeed in his/her class work.


The State of Missouri provides by law for compulsory full-day attendance by all children between the ages of seven (7) and sixteen (16). The responsibility for compliance with this law belongs to the parents.


Absence                                                                                                                LSP 5210

Parents are expected to call the school by 8:00 AM if a student is going to be absent or late that day.


An absence of more than two hours shall be recorded as one-half day absence.


It is the student’s responsibility to see that any assignments or tests missed during an absence are made up in an appropriate amount of time.


Dismissal from school for a student who becomes ill or injured is made with the approval of the principal. Parents will be notified of the illness or injury and they are to pick up or make arrangements to have the child picked up at the office.


When students leave school during regular school hours, they must be “signed out” in the principal’s office by the person picking them up. When students arrive at school late, they need to report to the principal’s office and “sign in”.


Absence and Tardiness                                                                             DSP 5210

A.                       Absence

                  Excessive absenteeism may be indicative of educational neglect by the                            parent or guardian. Such neglect might warrant reporting in compliance with child abuse laws of the State of Missouri.

                  (Refer to #5810.)

                        An absence of more than two hours is recorded as one-half day absence.


B.                       Tardiness

                  Excessive tardiness may be indicative of educational neglect by the parent                or guardian. Such neglect might warrant reporting in compliance with child abuse laws of the State of Missouri. (Refer to #5810.)


The school handbook specifies times for the beginning of the morning and afternoon sessions. Any pupil who arrives after either of the stated times is considered tardy.



The morning session begins at 7:50 AM and the afternoon session begins at 12:10 PM. Any student is considered tardy if he/she arrives after these times except in the event of a late bus arrival.


Written Excuses                                                                                         LSP 5211

A written excuse from a parent/guardian is needed when the child returns to school. The excuse is to include the date and reason for an absence. We do expect a parent to call the school if their child is going to be absent. However, this phone call does not replace the written note.


Parents requesting a student’s early dismissal are to send the written request to the classroom teacher, who in turn gives it to the principal. Students must be picked up from the office. Students may not leave the school premises without parent or parent approved adult coming to the school for him/her. Students must be “signed-out” in the principal’s office by the person picking them up.


A student is allowed to leave school premises only with a written notice from the parents and the knowledge and permission of the principal and teacher. The school accepts no responsibility for any child who leaves the school premises without permission of the principal.


                                                                                                                              DSP 5211

When a child has been absent, the school requires a written excuse from his/her parent or guardian. All notes concerning absence are kept on file until the end of the school year. If a pupil is absent without an excuse or if the school has reason to suspect the validity of the excuse, the school administrator/principal may investigate or delegates someone to investigate the situation.


In addition, schools are encouraged to establish or continue procedures whereby a parent is expected to phone the school if a student will be absent. This call, however, does not replace the written excuse as a matter of record.


Requests for Family Reasons                                                           DSP 5220

Parents occasionally wish to take their children out of school for several days because of family plans. The school administrator/principal and teacher(s) should discuss the child's progress and make recommendations to the parent. The school administrator/principal keeps a record of the recommendations made to the parent. The final decision, however, is the responsibility of the parent. Conditions, procedures, and time limits for making up work are to be specified in writing.


Schedule                                                                                                            LSP 6103

School doors will be opened at 7:00 AM. Students should not arrive before this time. Be sure the doors are unlocked before you leave your child. Classes begin at 7:50 AM or as soon as all buses have arrived. Students that are not riding the bus will be dismissed at 3:25 PM. For safety students are to enter and leave at the back entrance of the playground. First bus students are dismissed at 3:25 PM. If other arrangements need to be made, the school is to be called.

                                                                                                      Revised May 5, 2009

No child may be on school premises without supervision.





                                                                                                                                    LSP 3101

All parents assume a financial responsibility/obligation when they choose to send their child(ren) to Immaculate Conception School. The following sections discuss the fees associated with Immaculate Conception School.


A sustaining fee is assessed for each child attending the school. A non-refundable down payment is required at the time of registration or re-enrollment with the balance due at the beginning of the school year. If preferred the sustaining fee may be paid in full at the time of registration. The sustaining fee for the school year for students in grades 1-8 is $100 and $125 for students entering kindergarten.


All students are responsible for textbooks assigned to them. They are to be kept covered and the inside is to be kept neat and clean. Students are not to write in non-consumable textbooks.  Students will be charged for damaged or lost textbooks.


All money sent to school is to be sent in a sealed envelope marked with the family name, child’s name, and the purpose for the money. It is also suggested that if you are sending money for more than one thing to send separate checks for easier bookkeeping.


Church Obligation

Since there is no tuition for members of Immaculate Conception Parish, parishioners are asked to tithe 5% of their annual income in the Sunday collection.  This is for a twelve month period beginning in July. Reminders are sent by the School Board yearly to help each family meet their obligation.


Parents sign a covenant letter annually in which they agree to raise their child(ren) as Catholics, attend mass with their child(ren) on Sundays and Holy Day of Obligation, and participate in various fund-raisers for the school and parish.

                                                                                                            Revised May 2, 2009



Cumulative Records                                                                                                 LSP 5230

Cumulative records are maintained on each student. These records include basic information (birth date, address, telephone, etc.), standardized testing results, and yearly academic progress.


When a student transfers to another school or after finishing eighth grade, a copy of the permanent record is sent to the new school. The original is kept in the inactive files.


All student records are kept secure in a fire-proof safe in the school office.


Parental and Student Rights

Access to student records are in compliance with Diocesan Policy #5230 .


Child Abuse and Neglect                                                                            DSP 5810

The State of Missouri has a Child Abuse and Neglect Reporting Law. The main purpose of this law is the protection of the health and welfare of children. It mandates the immediate reporting of suspected child abuse and neglect.


This law specifies that all school personnel and administrators are mandated reporters. These school personnel include, but are not limited to: school teachers, administrators, counselors, child care workers in a day institution, or child care institutions, day care providers, alcohol or drug abuse counselors, and speech therapists. Also included are health care professionals and clergy. Any other person having reason to suspect that a child has been abused or neglected or reason to believe that a child has been threatened with an injury and that abuse will occur may report.


Based on these legal requirements as well as moral commitments all school administrators/principals, the Diocese of Jefferson City Catholic schools are to educate their school staff members in recognizing the signs of child abuse and/or child neglect.


Under the law, any person or institution who reports suspected child abuse or neglect in good faith has immunity from any liability, civil or criminal, that results by reason of the action. For the purpose of any proceeding, civil or criminal, the good faith of any person reporting is presumed.


Proof of Guardianship                                                                                 DSP 5201

The school presumes that each parent has the authority to enroll the student, consent to various activities and programs, have custody of the student, or discontinue enrollment.


In any situation where there is a custody agreement, the schools are to obtain the portion of that Agreement that stipulates custody and any other information pertinent for the school.


Schools are to indicate in their registration materials that this is a condition of enrollment. This is also to be stated in the parent/student handbook along with a statement that indicates the parents are to notify the school immediately of any change in the agreement.


When consent by both parents is required by court decree in any/all matters relating to school, the consenting parent represents that the other parent has been consulted, and he or she consents to this registration.


Visitation schedules often fluctuate and sometimes vary from the original court decree. Therefore, unless the school is specifically notified in writing to the contrary by a custodial parent, the school will presume that the student can be released into the custody of either parent upon request regardless of any visitation schedule which might be contained in a court decree.


Any non-parent having custodial rights must supply the school with complete documentation evidencing such rights.




Christian Self-Discipline                                                                             LSP 5301

The idea of self-discipline is an integral part of the Catholic education at Immaculate Conception School. Students will have opportunities to grow in Christian self-discipline and behavior. Students are to strive for Christian ideals of behavior within and beyond the school day.


Courtesy and respect are required of each student. All students are to conduct themselves in a courteous manner at all times and to show respect for all authority and for each other.


Any disciplinary action taken is seen as a means to help the student grow and make better choices concerning their behavior. For repeated violations and serious behavior problems, suspension or expulsion from school is an option.


As in all aspects of education, parents are the primary educators. Parents are to teach their children appropriate behavior. If both parents and teachers enforce proper behavior, students will have much more success in school and life.


Catholic Faith and Moral Standard                                                     DSP 5305

As a condition of initial and continued enrollment as a student in the diocesan schools, a student's conduct must be consistent with Catholic faith and morals. Conduct which is inconsistent with Catholic faith and morals, which is a threat to the health, safety, and welfare of other students and/or which causes scandal, impairs or threatens to impair the reputation of the Church or its schools, is grounds for disciplinary sanctions up to and including immediate dismissal/expulsion.


Prohibition of Corporal Punishment                                                  DSR 5310

Corporal punishment is not used under any circumstances in the diocesan schools. The school administrator/principal is responsible to report immediately to the superintendent of Catholic schools any violation of this prohibition. Any extreme or unusual form of punishment or any touching of a child in a manner that is considered punitive is to be avoided.


School/Classroom/Playground Rules                                                           LSP 5301.1

Immaculate Conception School rules apply to all students at all times including all extracurricular activities on or off school grounds.  Children are to use the following rules to make choices for appropriate behavior:

* Show Christian behavior by respecting all people and property in working and playing.

* Be prepared, attentive, and cooperative in any school activity.

* Show good sportsmanship and a Christian attitude in all active and cooperative play.

* Practice good safety habits at all times. This includes students remaining in their seat any time a teacher needs to leave the room.


Unless a teacher would make a specific written request, the following items will not be allowed at school: Any toys (including cards/trading cards) water guns, radios, tape recorders, video and electronic games, music CD’s, candy and gum.

Cell phones are not allowed at school unless in case of an emergency.  At that time, cell phones must be accompanied by a parent note and must be kept in the school office during the school day.

                                                                                                            Revised May 2, 2009


Weapons and Dangerous Instruments                                             DSP 5315

The possession, conveyance, use, or storage of weapons or look-alikes on school property, at school-sponsored events, or in or around a school vehicle is prohibited. This ban applies to students, employees, and visitors, except for those acting in a law enforcement capacity. This prohibition expressly includes those persons licensed to carry concealed firearms. Schools are to formulate specific local policies regarding reporting weapons and dangerous instruments to law enforcement.


                                                                                                                                    LSR 5310

Weapons of any kind are not permitted on the school premises at any time. Students are not allowed to play pretend weapons at school. This is a threat to student safety, and will be treated as such.


All school property and property of others is to be respected and cared for at all times. Any property that is damaged, defaced, or wasted due to carelessness or malice will require payment or replacement.


Non-consumable textbooks are to be covered at all times. New textbooks will be covered. Covers are kept at school. It is the responsibility of the students to make sure textbooks remain covered.


All students are required to have some kind of book bag that is to be used daily. This helps to protect students’ work and books.


Teachers have the right to teach and all students have the right to learn. All teachers have the right and responsibility to enforce school policies and rules for all students. Students that make poor choices by violating school rules will move through the following steps:


I.                     Teacher will conference with the student.

II.                   Time Out

III.                  Detention. Discipline form or letter sent home with student and returned signed and/or phone call to parents.

IV.               Conference is held between the teacher, student, and principal. Discipline form or letter sent home.

V.                 1 to 3 day suspension - written notification to parents and pastor.

VI.               Expulsion, Dismissal or 5 day suspension - notification to Pastor and parents, no credit for school work.


Students move to the next step when the problem is not resolved by previous actions. An accumulation of steps I through III may result in suspension. Each case will be handled individually.


Detention will be held on Wednesdays after school (3:30-4:30). Parents will need to make accommodations to pick child up at this time. After a student has received 3 detentions, he/she will receive a Saturday Detention. This will be held the first Saturday of the month from 8:00-10:00am. A fee of $15.00 will be assessed to pay for the teacher on duty. Students will use detention time to reflect and write about the inappropriate behavior and find ways to correct the behavior. After a student has received 3 Saturday Detentions, the student will receive an Out of School Suspension. (#1 Detention + #2 Detention + #3 Detention = #1 Sat. Detention; #1 Detention + #2 Detention + #3 Detention = #2 Sat. Detention; etc.)



In-School-Suspension (ISS): Students will be placed in a separate classroom away from peers. The student will be given work to complete and turn in at the end of the school day. All classroom work and homework will be given to the student at the end of the day to be completed for the following school day.


Out-Of School-Suspension (OSS)- Students will not be permitted to attend school. There will be no credit for school work.


For serious cases of misbehavior including but not limited to; fighting (physical or verbal), threats, harassment, and/or leaving school grounds, steps 1-4 may be omitted. Law enforcement may be called if necessary, after consultation with the Catholic School Office.


Immaculate Conception School has zero tolerance for violence. In cases where violence occurs, steps will be taken to address the problem immediately. Each case will be handled individually and confidentially.


Controlled Substances                                                                               LSP 5540

Immaculate Conception School guidelines relating to responses to student possession of alcohol, illegal drugs, or tobacco, and/or look alike illegal drugs while on school premises are as follows:

I.                     Parents/guardians will be notified by the principal of alcohol or drug possession.

II.                   The law enforcement officials may be notified and any contraband will be turned over to them, after consultation with the Catholic School Office.

III.                  Upon notification, the pastor, principal, teacher, parents/guardians, and student will have a conference.

IV.               As a result of conference, referral follow-up will be made on an individual basis.

V.                 Final disciplinary action will be up to the discretion of the principal, but could include suspension, dismissal or expulsion.


The privacy of students shall be respected. Communication regarding alcohol and drug situations that call for referral or disciplinary action will be limited to those individuals who have a need to know the information.


Dismissal and Expulsion                                                                           DSP 5360

The dismissal or expulsion of a student from a Catholic school is a very serious matter and should be invoked only in extreme cases. Care should be taken that fundamental fairness is offered the student in the process of expulsion or dismissal.


The term "expulsion" is:

            Termination of a pupil as a student from the school permanently (no opportunity         for reinstatement).


The term "dismissal" is:

            Termination of a pupil as a student from the school less than permanently (indefinite or for a given term).


In cases of serious misconduct which could lead to expulsion, the parents are so advised immediately and in writing. They are urged to take advantage of assistance from school, parish, or social service agencies which can help the student with his/her difficulties. Careful documentation must be kept of all disciplinary proceedings.


In extreme cases of incorrigible behavior or when conduct threatens the physical or moral welfare of anyone in the school community, the school administrator/principal, normally in consultation with the pastor, can immediately suspend a student until a final decision is made. (See DSP #5355.)


After the school has exhausted all avenues of assistance for the student, a recommendation may be made to the pastor regarding the dismissal or expulsion. All dismissal and/or expulsions must be reviewed with the superintendent of Catholic schools for compliance with the law and diocesan policies and regulations. A statement of dismissal or expulsion is made in writing, including the reasons for the dismissal and a complete listing of dates and efforts made to help the student to avert dismissal.

                                                                                                            Revised May 7, 2009

Dismissal and Expulsion                                                                           DSR 5360

If a dismissal or expulsion is pending, the superintendent of Catholic schools is to be notified immediately. The superintendent of Catholic schools will review the case, consult legal counsel if necessary, and make recommendations back to the school.

                                                                                                            Revised May 7, 2009














Harassment                                                                                                        DSP 5820


All Catholic schools part of the Diocese of Jefferson City shall maintain a learning environment that is free from harassment. No student in any school or PSR shall be subjected to any type of harassment.


Harassment is defined as any unwanted and unwelcome behavior that interferes with the student’s performance or creates an intimidating, hostile or offensive learning environment. Harassment includes physical, visual, verbal and sexual forms of behavior. Instances of harassment should be addressed using appropriate disciplinary consequences, counseling methods, and parental/guardian contact and involvement in accordance with the nature and frequency of the offense.


Sexual harassment deserves special mention.

            1. Sexual harassment is defined as any unwelcome sexual advances,                                         unwelcome physical contact of a sexual nature, or unwelcome verbal or physical conduct of a sexual nature. “Unwelcome verbal or physical contact of a sexual nature” includes, but is not limited to, “the deliberate, repeated making of unsolicited gestures or comments, or the deliberate, repeated                    display of offensive, sexually graphic materials which is not necessary for school purposes.”

            2. No student shall be subject to sexual harassment as a student.

            3. Any student or employee who engages in sexual harassment shall be subject to severe disciplinary measures.

            4. Any student who believes that he or she is being sexually harassed shall report immediately such information to the school administrator/principal. Any information reported shall be treated as confidential. All claims of sexual harassment are to be immediately reported to the superintendent of Catholic schools and/or chancellor and/or review administrator and shall be thoroughly investigated by the school principal after consultation with and direction from the Superintendent of Catholic schools.


No student shall receive any retaliation or disciplinary action for reports of harassment made in good faith.

                                                                                                            Revised May 7, 2009



Sexual Abuse of Minors                                                                 DSP 5825





            Since 1990, the Diocese of Jefferson City ("the Diocese") has had a policy and procedures to give guidance to its employees, volunteers, religious and clergy in the Diocese on the subject of child abuse and to address the needs of persons affected by child abuse. The following policy and procedures have been adopted to address the particular situation in which a member of the clergy, or an employee, volunteer or religious working in the Diocese or in any parish, school or agency of the Diocese (the latter hereinafter referred to collectively or individually as "church personnel") is accused of sexual abuse of a minor. i For the purpose of this policy, any person under 18 years of age is considered a minor. An allegation of this type of abuse has serious consequences for the person alleged to have been abused and his/her family, for the person accused, and for the larger community.



            The Diocese has adopted a process to address allegations of sexual abuse of a minor by a member of the clergy or other church personnel. By following the steps outlined below and by working with the person alleged to have been abused, his or her family members, and appropriate civil authorities, this process will help to ensure an effective response to allegations of sexual abuse of minors.



                        1. A person may bring an allegation of sexual abuse of a minor by a                                 member of the clergy or other church personnel by calling the Chancery Office and asking to speak with the Review Administrator or by writing to the Chancery Office. The address and telephone number are as follows:


                                    Chancery Office

                                    Diocese of Jefferson City

                                    605 Clark Avenue

                                    P.O. Box 417

                                    Jefferson City, Missouri 65102-0417

                                    Telephone: (573) 635-9127

Entire Sexual Abuse Policy can be found in the Diocesan Policy Handbook DSP 5825


Immunization Requirements                                                                    LSP 5105

All students are required to be appropriately immunized. The immunization requirements are in accordance with the regulations established by Missouri Department of Health. The school must maintain a record of current immunization status of all students.


All students must be properly immunized before the first day of school. Students not properly immunized will not be permitted to attend school.


Periodic health screenings will be arranged by the school as time and health personnel/volunteers are available. The screening will check students’ visual and hearing acuity, scoliosis, height, weight, and generally observe for signs of deviation from normal health and behavior patterns. Parents will be informed of any possible problems found during the screening process, and are then encouraged to seek professional care as results indicate.


Parents should not knowingly send a sick child to school. If a child becomes ill during the school day, the severity of the illness will be assessed and the parents notified. The school reserves the right to send sick students home and to approve readmission time, especially when the possibility of contagion exists.


In cases of lice, impetigo, and other such conditions, the school shall follow guidelines of the Missouri Department of Health or the County Health Nurses.


Contagious and Communicable Diseases                                                 LSP 8000

Any student who is liable to transmit a contagious disease through day-to-day contact such as measles, chicken pox, tuberculosis, pink eye, etc. will not be permitted at school or school-sponsored activities as long as the possibility of contagion exists.


Chronic Infectious Conditions

In cases of chronic infectious conditions such as AIDS, Hepatitis B, etc., Immaculate Conception School follows the Diocesan School Policy DSP 8000.


Accidents and Serious Illness at School                                         DSP 5570

An Emergency Medical Form for each child is to be completed and returned to school annually by the first day of school. This form gives permission to the school to proceed with emergency medical care when necessary.


When a student becomes ill or meets with a serious accident, the principal, or teacher in the absence of the principal, will contact the parent or guardian immediately and make arrangements for medical care. If the parent or guardian cannot be reached, and/or if the child’s condition demands immediate attention, the principal and/or teacher will call for emergency medical help and will direct standard first aid procedures by a qualified person if these are essential to the student’s well being.




If any information on the Emergency Medical Form needs revision, new information is to be sent as soon as possible.


Children are given a medical form any time they come to the office for medical attention. This includes prescriptions sent from home.


External Medical Care                                                                                 LSP 5510

Basic medical supplies for emergency first aid and for minor accidents are available in the school’s office. External medical care will be administered by a qualified person for emergency first aid and minor accidents and ailments as indicated on the child’s Emergency Medical Form.


Internal Medicines                                                                                          LSP 5520

In response to written parental request, medicine that is CLEARLY LABELED WITH THE CHILD’S NAME, NAME OF THE MEDICINE, ALONG WITH DIRECTIONS AND DATES FOR ADMINISTRATION (preferably the original bottle), will be stored in the office and administered by the principal or designated adult.


Drug/Medication Administration                                                                        DSP 5520

Any drug which may lawfully be sold over the counter without a prescription may be administered in compliance with the written instructions and consent of the student's parent or guardian. Administration of a prescription drug requires written instructions from a physician, dentist or podiatrist and written consent from the student's parent or guardian.


Each school must have a written policy in regarding to oral medication administration. The policy shall include procedures for obtaining and filing in the school or other appropriate facility the written instructions and consent required. There must be procedures for the periodic review of the instructions, for the storing of the drugs, for record keeping and for the appropriate instruction of persons who may be authorized to administer the drugs. (For the proper protection of students and faculty, schools should require that the medication be kept in a locked cabinet.)


                                                                                                                                    LSP 5520

School personnel will never dispense any internal medication at the request of a student. This includes cough drops.


Student Insurance                                                                                          DSP 5575

Parents/guardians may take out a student accident insurance policy, if there is not a standard policy in schools that are part of the Diocese of Jefferson City.  Schools are to arrange for a school insurance provider to provide forms for student accident insurance, which covers children during school hours and when traveling between home and school.


Medical care and attention related to accidents, injuries, incidents on school grounds, and/or at school related activities are covered under the student’s/parent’s insurance, not the parish’s or diocese’s insurance.




Dress Code for Immaculate Conception School                     (LSP 5340)

Student dress is simple, neat, conducive to a learning atmosphere, and consistent with Christian values. (DSP 5340)


It is primarily the responsibility of the parents to see that their son/daughter comes to school in the appropriate attire. It is very important that your child(ren) dress according to the weather. The students go outside most days when there is no precipitation. Below is the current dress code for all students at Immaculate Conception School.


General: ·

·                    No dress code can possibly cover all situations. The administration will ultimately decide what is or is not acceptable. ·

·                    All clothing is to be of proper fit and length, neat, and clean. Clothing is not to be torn, frayed, or badly faded.

·                    The dress code applies from the time students enter school grounds until they leave school grounds. Students are to be dressed according to the dress code during this time unless approved by the administration.

·                    If an item is not mentioned in the dress code, it is not to be worn.

·                    Hair must be neat and styled. Nails must be trimmed and cleaned. No nail polish allowed. Small post earrings and watches may be worn.


Dress Down Day: There are a number of dress down days during the year. Students will be notified. On these days, students are to be neatly dressed. No sandals, camouflage, tank-tops, sleeveless or T-Shirts with inappropriate design or words will be allowed. Shirts should be long enough to be tucked in. Students may wear jeans, wind pants, sweatpants, or shorts of any color.


Dress Up Day: Dress pants or skirts can be worn in any color. Uniform pants can be worn. Dress shirts of any color can be worn. Girls may wear dresses. No jeans.


Students who do not follow the dress code will be verbally warned one (1) time and then a written Discipline Notice will be sent home. Principal and teachers have the right to interpret and enforce the dress code.


Colors:  White, Navy Blue, Light Blue (not royal, aqua, or teal), Khaki (yellowish brown, sand, or stone)





Solid navy blue or khaki.



Belts are optional.

The following are not allowed:

Rivets, Denim, Wind pants, Form fitting stretch pants

Overalls, Fleece pants gathered at the ankles.






Capri Pants



Solid navy blue or khaki.


Can be worn during the first and fourth quarters.

No dresses.

No sport shorts. (mesh, nylon)

Grades K-4: 6” from floor when kneeling.

Grades 5-8:  8” from floor when kneeling.

No ties/strings hanging from the bottom or sides.

No leggings allowed.





Patterned or solid in white, or light blue.



Shirts must have a collar. Shirts need to be long enough to be tucked in and properly buttoned.


Small logos are permitted such as I.C. school emblems.  (Logos may not be larger than 2 inches in diameter.)


T-shirts may only be worn as undershirts and must follow the school uniform colors.


Coats and jackets are worn only for outdoor use.

                                           Revised May 2, 2009


Sweaters, Vests


Patterned or solid in white, navy, or light blue.



Sweaters and vests must be worn with collared shirt underneath.





Solid white, navy, or light blue


Sweatshirts, including hoodies, must be worn with a collared shirt underneath.

                                            Revised May 2, 2009





Light Blue





Socks must be worn and visible above shoes at all times.





Any Color


Shoes should be suitable for outdoor play. Tennis shoes are recommended.

No sandals, open-toe or open-back shoes allowed.





School Evaluation and Accreditation                                                            LSP 6520

Our school follows the Diocese of Jefferson City School standards and is accredited by the agency of the Missouri Chapter of the National Federation of Non-Public School State Accrediting Associations. On-going evaluation and long-range planning of the school is important as well as a regular in-depth self-study.


Time Distribution                                                                                            LSP 6103

School doors open at 7:00 a.m. and classes begin at 7:50 a.m.


Suggested diocesan time guidelines are used to develop classroom time schedules. These schedules are periodically evaluated as to their effectiveness and changed as needed.


Curriculum Policy                                                                                           LSP 6206

The primary goal of the instruction program is to provide those learning experiences which are best for developing the values, attitudes, knowledge, and skills necessary for the student’s moral, intellectual, social, emotional, spiritual, and physical development. Consistent with the diocesan policy, the following are taught as a regular course of studies: religion, human sexuality, language arts, social studies, science, math, physical education, music, art, and computer skills. The skills taught in each of these areas are in accordance with the Diocesan Curriculum Guide.


Religious Education Program                                                                LSP 6207

Religion classes are scheduled daily. Attendance at Mass does not take place of religion class. The texts have been selected from those approved by the Diocesan Religious Education Office and classes follow guidelines set by this office.


Children attend Mass twice a week. Special prayer services are planned during Advent, Lent, and other special feasts of the year. Students begin the day with prayer and also pray at lunch time and the end of the day.


Education in Human Sexuality                                                               LSP 6208

A diocesan approved human sexuality program is taught. A letter of explanation about the program with a permission slip at the bottom will be sent home before the course is taught. Parents must sign and return this permission slip before their child will be allowed to participate in the human sexuality program.  Parents have the right to preview any materials that will be used for the program.


Participation in Religious Activities                                                    LSP 6207.1

Parents are the primary educators of their children. Parents are the child’s role model so it is very important that your faith is shared and sacraments received. Attending and participating in your parish/church, as a family, is vital.




Students have the benefit of religious education courses, daily prayer, and the opportunity to participate in Mass each week. Students, under the guidance of their teachers, plan the liturgy to be meaningful and appropriate for the day’s celebration. Basic school expectations for student participation apply to all students--Catholic or Non-Catholic.


Catholic students are given the opportunity to receive the Sacrament of Reconciliation during the season of Advent and Lent.


Students in grade two receive the Sacraments of Reconciliation and Eucharist after sufficient preparation with teachers, parents, and pastor.


Non-Catholic Student Participation                                                     DSP 6235

Non-Catholic students enrolled in a Catholic school are required to participate to the same extent in all school activities (both curricular and extra-curricular) and courses of study as Catholic students, provided such activity is permitted by Catholic Church law.


Homework Assignments                                                                            LSP 6240

A reasonable amount of homework is necessary for progress, self-discipline, and self-motivation. Homework is designed to reinforce material already taught.


The responsibility of the homework belongs to the student, however, parents can assist their child best by providing a quiet and regular place for study. Active participation in the assignment through discussion and checking to see that work is complete by the parent(s) is encouraging and supportive to the child. Parents should encourage their child to read silently or orally nightly and to study their notes from various subjects.


Students in grades 3-8 are provided with an assignment book. It is the student’s responsibility to keep assignments in this book daily so they know when assignments are due.


Homework on weekends is usually not given; however, Friday is an ordinary class day which may result in students finishing work that was not completed in class.



Evaluation of students’ progress varies according to the subject matter. Testing is one form of evaluation and takes place as needed to assess student progress. Before any test is administered, the students will be given sufficient time to prepare. Tests are generally not given on Mondays.


Standardized Testing                                                                                   LSP 6502

Immaculate Conception School participates in the annual diocesan testing program. This normally takes place the first week of October. An individual student profile will be made available to the parents/guardians of a child each year.


Parents can assist their child during this testing period by making sure their children get plenty of rest and eat a nutritional breakfast. These are guidelines that can help throughout the school year.



                                                                                                                                    DSP 6502

All schools are to participate in the diocesan standardized testing of students' cognitive ability and academic achievement in grades 1-8, maintain testing records of classes and individual students in each area tested, and apply the findings to instructional planning and priorities. Parents and students are to be apprised of testing results, with appropriate explanations and printed student profiles. Standardized testing for kindergarten is not recommended.


All elementary schools are also to participate in the Assessment of Catechesis/Religious Education (ACRE) in grades five and eight and apply the findings to instructional planning and priorities.


Quarterly Reports                                                                                                  LSP 5401

Report cards are issued at the end of each of the four quarters (approximately every nine weeks) as a means of evaluation of the student’s learning progress. They are given in order to determine whether or not a student is improving according to ability in academic, social, and Christian areas. Parents are asked to sign the report cards and return them in a timely manner.


Mid-Quarter Reporting                                                                                LSP 5401.1

Progress reports are sent home the middle of each quarter for students receiving D+ or below in any subject area or for students with concerns in the area of Christian Social Development. Progress reports are only sent for students in grades 3-8. This is a signal to parents that their child has approximately 3 1/2 weeks before the end of the quarter to improve their grades.


Parent/Teacher/Student Conferences                                         DSP 5405

It is highly recommended that each school plan to have conferences at reporting time at least once a year. These conferences provide the opportunity to discuss and explore various aspects of the student's growth and development.


                                                                                                                                    LSP 5405

Conferences with teachers are scheduled at the end of the first quarter. All parents are to meet with their child’s teacher(s) to personally discuss the child’s progress. Students are to attend these conferences with their parents.


Conferences may be requested throughout the year to discuss a student’s progress. Parents should call or write to make an appointment with the teacher.


Promotion and Retention                                                                           DSP 5410

All promotions, regular and special, are decided by the school administrator/principal in light of the teacher’s recommendation and in consultation with the parents and with the child, if appropriate. Such decisions are based on a total evaluation of a student’s growth in all areas of development.


If a student’s progress is unsatisfactory and the teacher believes the student may not satisfactorily complete the present grade, the teacher shall discuss alternatives with the school administrator/principal. As soon as possible, the teacher and/or the school administrator/principal shall talk with the parents/guardians and, as appropriate, with the student.


Although the school administrator/principal always acts in consultation with the student’s teachers and parents, the final responsibility for a student’s promotion or retention rests with the school administrator/principal.


During conferences and in a follow-up letter, the parents/guardians and the student are informed of the pending decision at least six weeks before it is finalized. The decision, with its rationale, is to be communicated to the parents/guardian. If the parents/guardians do not agree with the school administrator's/principal's decision, the school administrator/principal and the parents/guardians shall meet to discuss the rationale for the decision. While parent/guardian input is valued, it is ultimately the school administrator's/principals decision whether to promote a student.


If a student with special educational needs is accepted in a school that does not offer a special education program, at the request of parents who are aware that a special education program is not offered, the school administrator/principal and parents sign a written agreement concerning promotion and retention procedures for the child as well as the type of diploma to be awarded upon termination of attendance.


Students with Special Needs                                               DSP 5701

If a student with special needs (categorized such as EMR (Educable Mentally Retarded), EEN (exceptional educational needs), or other similar classification, or having a serious physical disability) applies for admission and/or is in need of special placement and admission is going to be denied, or a current student is being asked to withdraw, or being referred to another school, the administrator is to immediately consult the superintendent of Catholic schools so that all necessary accommodations can be made in order to meet the needs of the student and to help make a judgment as to whether or not, indeed, that is possible. Whenever possible, accommodations are to be made to meet the total needs of the student. A review committee can be convened by the Catholic School Office, if deemed necessary, before a final decision is made. The review committee can include, but not be limited to, the superintendent of Catholic schools and/or associate superintendent of schools, the local administrator(s), parent representative, counselor, pastor, and other designated professionals. It will be the purpose of the review committee to help the school make a local decision. This review committee can also be convened or reconvened by the superintendent of Catholic schools or associate superintendent, if deemed beneficial, when a parent disagrees with a local school decision.


Eight Grade Graduation                                                                             LSP 5412

Upon successful completion of eighth grade, a student may participate in graduation ceremonies. These include the school graduation and the parish graduation. The official diocesan diploma shall be presented at the school graduation exercises.


At the graduation ceremony, girls shall wear dresses of appropriate length or nice pants suits. Dresses should be tasteful. No spaghetti straps or open-backs allowed. Boys shall wear dress pants, shirts and ties. Dress coats are optional.


Ceremonies of graduation are to be dignified and as simple as possible. Each year, the seventh grade parents and students honor the eighth grade students with a reception after Mass. The seventh grade parents will seek final approval from the principal for the plans for the graduation reception.



First Communion

At First Communion Mass, girls shall wear dresses of appropriated length.  No Spaghetti Straps or sleeveless dresses are allowed, unless covered with a jacket or sweater.  Boy shall wear dress pants, shirts and ties.  Dress coats are optional


Regulation of Behavior for Safety                                                        DSP 6124

School administrators/principals, teachers, or drivers to whom authority has been delegated, have a responsibility to the safety and welfare of pupils enrolled in their schools during the time pupils are en-route to or returning from school, while they are on the school premises, and/or during school sponsored events.


Emergency Procedures                                                                             LSP 6120

Fire, tornado, earthquake, and lock down drills are held periodically with the students so they will know what to do in case of an emergency. Emergency signs and Crisis Plan are posted throughout the building so students and teachers know the procedures for emergencies.

            *Fire Procedures--The signal is a siren. Students will be moved to the area by the church and then moved to another safe place if necessary.

             *Tornado Procedures--The alarm signal is a continuous horn. Students will exit their classrooms in a single file manner and proceed to the basement area.

            *Earthquake Procedures--In the event that an earthquake should occur, all students should seek safety in their classrooms under their desks or heavy tables. Students need to follow the directions of the teachers and principal.

Permission to leave school will be granted only according to written instruction of the parents which is recorded on the Natural Disasters and Fire Emergencies Release form. This form is filled out yearly.


Anytime a crisis situation comes about, teachers will handle the crisis as outlined in the Crisis Plan. Parents will be notified as rapidly as possible. Student dismissal will follow the Release Form signed by parents at the beginning of each school year. Please be sure you keep this form up to date.


Early School Closing/School Cancellation                                         LSP 6125

School closing due to inclement weather is announced on the local radio and television stations. Listen for Fatima High School or Osage R-III, Westphalia.


Children and the school are to be instructed as to the means of transportation and where a child should go in the event of early dismissal. The school should receive written instructions if the regular means of transportation is to be changed. This notification is to take place BEFORE early closings are likely to happen. In case of unexpected changes in means of transportation or where a child should go, the school is to be called.


Extended Care

The After School Program is for parents who cannot pick up their child(ren) after school and have no other arrangements. The program runs from 3:25-5:15 p.m. The children enjoy outside play, art and crafts, videos, computer time, and a snack. The program is in session on early dismissal days also. If school is called off completely, the program will not be in session. The cost is $75 a month per child. There is a discount for multiple children.


Release of Individual Students from School                                 DSP 5370

Extraordinary care is taken in regard to early dismissal of individual students. Parents presume their child is under the care of the school during school hours. Consequently, an elementary student is never released early without explicit knowledge of his/her parent or legal guardian. Under no circumstance may a child be released to anyone other than the parent or guardian who is listed on the child's registration form or another person explicitly authorized in writing by the parent or guardian.


In the case where only one parent has custody of the child, the school must be apprised of any existing court order that would affect release of the student from school.


A student may never be sent home for assignments, books, or disciplinary reasons without parental communication, nor may any student be sent on errands outside the school and parish grounds for anyone.


School Library                                                                                                  LSP 6440

The school has a central library which is used by all students. The library contains a wide variety of books and other materials the students are encouraged to use. Library procedures will be shared with each student when he/she begins to check out books. Any item checked out should be returned or renewed by the next library visit. Damaged items will be assessed and a fine imposed. Library materials that are not turned in at the end of the school year will result in a fine equal to the cost of replacing them.


The bookmobile visits the school once a month. The Linn Library and the Missouri River Regional Library are also available to our students.


Educational Outings and Field Trips                                                  DSR 6301

All field trips and outings must be pre-approved by the local school administrator /principal. The written consent of parents must be obtained for every child participating in a field trip or outing. The consent is to include the basic information on the trip, such as where they are going, times, chaperones and mode of transportation.


No student may participate unless a signed parental permission slip for the specific event is on file with the school administrator/principal. The Diocese of Jefferson City sample Field Trip Permission Slip is included in Appendix #6301.


                                                                                                                                    LSP 6301

Field trips are educational experiences for the students. They are outings that enhance the regular curriculum. Field trips are a privilege. Students may participate in field trips or school sponsored activities if they exhibit proper behavior at school.


Teachers will send home a field trip form that gives the information for the trip. The bottom portion of the field trip form must be filled out and signed by the parents/

guardians. The signature of the parents/guardians indicate their permission for their son/daughter to go on the field trip. If the signed form is not returned in time for the field trip the student will not be allowed to go on the field trip. The school, driver, and chaperones are not liable for any accidents.


Chaperones and Drivers for Field Trips [Educational Outings DSP 6305

An adequate number of responsible adult chaperones are to accompany the students. Ordinarily at least one adult will accompany every five students in the lower grades and every 10 in the upper grades - but some situations or younger students may require more. Trips involving a great deal of travel should be discouraged.


Transportation for field trips shall be provided by licensed public carrier or by insured private vehicles. Bus drivers must have a valid commercial drivers license and a valid school bus status. Drivers of private vehicles must be either a parent or guardian and at least 25 years of age. The school does not carry insurance to cover the use of private cars. Therefore, parent volunteer drivers and teachers/school personnel who use their own cars are to furnish proof of insurance and proof of a valid driver's license prior to departure on the field trip. Appendix #6305 provides a form that must be completed by anyone providing transportation for a school-sponsored event.


                                                                                                                                    DSR 6305

All regular chaperones and drivers must complete the Protecting God's Children program. (VIRTUS.)

                                                                                                            Revised May 2, 2009


Federal Lunch and Milk Program                                                        LSP 3520

We encourage all students to eat school lunch. The Lunch Committee sets the fee for the lunch program. The payment is due the tenth of each month. A separate check is to be sent for the lunch money. Free and reduced lunches are available. A form must be filled out at the beginning of each year. This form is sent out in the summer packet. It is attached to the guidelines established by the School and recommended by the Lunch Committee. This information is strictly confidential.


Lunch menus meet federal requirements. Milk is served with all lunches.


A physician’s note is required if a child’s diet must be adjusted.


Assemblies                                                                                                         LSP 6360

Assemblies are arranged throughout the school year as opportunities arise.


Extracurricular Activities                                                                           LSP 6601

Extracurricular activities are offered. The availability of these activities depends greatly on the number of volunteers willing to help.


The students have the opportunity to participate in many projects, contests, and programs throughout the year.








Social Activities                                                                                                LSP 6620

Holiday celebrations are arranged by each classroom teacher. Teachers will contact those parents who have volunteered to help with parties. Birthday treats may be brought to school with the knowledge of the teacher. Birthday treats are to consist of one (1) item that the teacher does not have to cut. No soda, no gum, no blow pops. Teachers are to be informed at least a day in advance.


Bus Service                                                                                                        LSP 5601

A bus fee is assessed to each family wishing to have their child(ren) ride the school bus. This fee is due at the time of registration or re-enrollment. The pastor, principal, and bus contractors then meet to sign the service agreement.


A transportation form indicating how children are to be regularly transported to and from school must be filled out annually. Any time a change is made in the regular means of transportation, the school is to be informed in writing stating the day and the change in the means of transportation. In case of an emergency or sudden change during the school day, parents must call school to arrange alternate transportation.


Bus service is provided by local contractors serving Osage R-III School District (Fatima High School). Parents are provided with a list of guidelines that are to be followed by all students who ride the bus. There is a bus fee assessed to each family that wishes to have their children ride the bus.


Book Fees/Bus Fees/Lunch Fees must be paid before final report card or records will be released.


Student Internet, E-mail and Other Technology Use               DSP 6425

All schools allowing students to have access to the Internet, e-mail and other technology are to have a written policy regarding usage in their student and parent handbooks. This policy is to include at least the following:


            1.         Internet, e-mail and other technology access and use in school is a                                          privilege, not a right.

            2.         The use is always to be consistent with Catholic teaching, doctrine,                                          morality and values.

            3.         Users shall not use the Internet, e-mail or other technology for the purpose of transmitting or receiving illegal, illicit or obscene materials, or other materials in conflict with our Christian mission.

            4.         Users shall not use the Internet, e-mail or other technology for the purpose                  music. Such action will be considered theft and is in violation of Christian and legal standards.

            5.         Users shall not use the Internet, e-mail or other technology for the purpose of plagiarism.

          6.         Users shall not attempt to gain access to resources belonging to others.                                 This includes, but is not limited to: passwords, e-mail, personal files, and restricted or secure Internet sites. This will also be considered theft and in violation of Christian and legal standards.

            7.         Users shall not use the Internet, e-mail or other technology to transmit information about the school or the school-governed facilities, other than their own e-mail address. This includes, but is not limited to school personnel names and addresses.

            8.         The school reserves the right to review any materials (e-mail, files, other                                 correspondence) sent or received via the Internet, e-mail or other technology for their appropriateness in light of legal, ethical and Christian standards.

            9.         Any violation of this policy is also considered a violation of the general                                    school discipline code and is subject to school disciplinary action.

            10.       The privilege of the Internet, e-mail or other technology use can be                                           suspended or revoked at any time.of violating copyright law. This includes, but is not limited to: copyrighted software, text, graphics, etc.


Athletics                                                                                                                DSP 6610

Athletics should enhance and complement the school's educational program. Athletics are student activities which provide experiences to help boys and girls develop a Christian attitude toward cooperation as well as to develop physically, mentally, and emotionally. The element of competition and winning, though it exists, should always be secondary to striving to create a Christian environment which is exemplified by the instructor. Principles of Christian sportsmanship must prevail at all times to enhance the educational values of contests.


Participation in athletics, both as a player and a student spectator, is an integral part of the student's education experience. Participation is a privilege that carries with it responsibilities to the school, to the team, to the student body, to the community, and to the student himself/herself. In play and conduct, he/she is representing skills and emotional patterns that he/she possesses, thereby making him/her a better Christian and citizen.


Each school shall have written policies, guidelines, and regulations regarding participation in athletics and these are to be published to the students and parents.


All athletic programs are under the general supervision and authority of the school administrator. Everything possible should be done to keep time and distance of travel to a minimum on evenings prior to school days.









Values of Athletic Program                                                                       DSP 6604

The athletic program teaches self-discipline, good sportsmanship, and fairness, and instills in students Christian values and behavior. Especially at the elementary level, participation, skill development, and teamwork are emphasized more than competition.


The school formulates policies that ensure adequate academic standing and satisfactory behavioral norms for participants, as well as reasonable requirements concerning practice time.


The school may establish norms for spectators which reflect the Catholic principles of the school.


Athletic & Co-Curricular Participation Requirements                         LSP 6603

Students in grades 4-8 have the opportunity to participate in the Parochial Athletic League (PAL) for various sports and other school related events (speech, sketch day, etc.). Immaculate Conception students must maintain a C- or above in each of his/her classes to be eligible to participate in such activities. This includes practices, games, and competitions. Students may resume participation in such activities when progress is made in concerned areas and grades improve above the required level. Parents will be notified of such circumstances


This site is hosted by CatholicWeb.com | Find Mass Times at TheCatholicDirectory.com